Current Events

Board Secretary / Bookkeeper - Open Position

Duties described below.  

The Board may opt to separate the financial bookkeeping from other duties (such as the Board meeting minutes) 

if necessary.   Any interested parties should send an email to info@allensparkfire.com.

ALLENSPARK FIRE PROTECTION DISTRICT

BOARD SECRETARY JOB DESCRIPTION

District Secretary Reports To: Board of Directors

General Description:

The District Secretary is appointed by and serves at the discretion of the Board of Directors. The Secretary is primarily responsible for the administrative functions of the Board and District, including recorded keeping, financial reporting, and external communication. The Secretary need not be a member of the Board of Directors.

Specific Duties:

1. Prepare, post and distribute meeting announcements, agendas, and minutes as required by law.

2. Coordinate meeting arrangements with special attendees.

3. Record the minutes of the Board meetings and maintain a record book of the proceedings.

4. Prepare and distribute external correspondence as directed by the Board of Directors.

5. Act as custodian for the District Seal.

6. Assist the Treasurer in the preparation of the draft and final versions of the annual budget in accordance with State law.

7. Pay all monthly invoices as directed by the Board of Directors.

8. Assist in the preparation of monthly financial statements for review by the Board of Directors.

9. Assist the Board Treasurer and President in coordination of the annual financial audit with our external accounting firm in accordance with State law.

10. Act as liaison between the District and external private and public organizations.

11. During election years, act may serve as the Designated Election Official and coordinate election activities with the necessary government organizations.

12. Review workers compensation and liability insurance coverages on an annual basis.

13. Perform other duties as directed by the Board of Directors.